PitFund is in beta — Read the changelog

Know where every dollar of your robotics budget went.

Fundraising is chaotic. Parts orders pile up. Reimbursements get lost. PitFund tracks sponsorships, purchases, and reimbursements in one shared team ledger — built for FTC mentors and students together.

Start your team's ledger Connect Hack Club Bank

Trusted by 40+ FTC teams across 6 regions.

Last synced 2 hours ago

Built to plug into the tools FTC teams already use.

⚙GoBilda

🏦Hack Club Bank

🏁REC Foundation

💳Stripe

📊Google Sheets

Why PitFund

It's all about knowing where the money went.

Fundraising is chaotic, parts orders pile up, and reimbursements get lost in email threads. PitFund keeps every team's books transparent and auditable for parents, mentors, and regional directors.

Built for the whole team

Students log expenses and mentors approve them in one shared workspace. Nobody emails a spreadsheet around anymore.

Approval Request

GoBilda order #4821

$184.50 — pending

Reconciles itself

Auto-matches GoBilda cart exports and Hack Club Bank transactions to logged expenses. No more cross-referencing PDFs.

Your books are yours

Export full transaction history anytime as CSV or Sheets. No lock-in. Ledger ownership transfers cleanly between team seasons and captains.

date,vendor,amount,category
2026-01-15,GoBilda,-184.50,Parts
2026-01-14,HCB,+2500.00,Sponsor
2026-01-12,Hardware,-47.32,Supplies

Built to handle competition season

Stays fast and reliable even during the registration-fee crunch before regionals. No lag when every mentor is submitting at once.

Everything you need. Nothing you don't.

Every feature your team needs to run its budget, without the bloat.

Role-based approvals

Approval chains for mentors and student treasurers.

Budget categories & limits

Set per-category limits with real-time usage tracking.

Receipt photo uploads

Snap a photo and it's attached to the transaction forever.

Multi-team / multi-season

Run multiple teams and carry history across seasons.

Sponsor & grant tracking

Log pledged amounts, received dates, and restrictions.

Audit-ready export

CSV, Sheets, or PDF — everything a review board needs.

Mobile-friendly logging

Full app experience on a phone for pit-side expense entry.

Free for registered FTC teams

No cost for registered FTC teams. Sponsor invoicing add-on available.

You can change any category. But you don't have to.

Fully custom budget categories, approval chains, and fiscal-year rollover. Configurable in seconds, sensible defaults out of the box.

TEAM 19821 IRONCLAD

“Our budget used to live in a Google Sheet with 14 tabs and no audit trail. PitFund replaced all of it. Now the mentors can see where every dollar went without asking the treasurer to unlock a cell.”

Alex Chen

Mentor & Treasurer